SunSmart Shade programme

Welcome! Thank you for your interest in booking our shade equipment for your event.

Please fill out the fields below in as much detail as possible to help us provide an effective shade programme and user-friendly service. Fields marked with * are compulsory.

* Name of borrower:
* Organisation/School:
* Position:
* Address:
* Phone number:
* Email address:
* Event date/s:
* Time of event:
* Date to collect equipment:
* Date to return equipment:

Please tick the box that most applies to your organisation:

	We are doing a number of things to make this event a SunSmart event
	We would like to make this event a SunSmart event and would like the Cancer Society to help

If you are a primary or intermediate school, please tick the box that most applies to your school:

	We are working towards applying to be a SunSmart School
	We have applied to the SunSmart Schools programme
	We are an accredited SunSmart School
	We have not heard of the SunSmart School accreditation programme

* What kind of event are you holding? How many people are you expecting to come?

If you are holding your event between 11am and 4pm, why?

What natural and built shade is available already on the event site?

What shade is there for all people involved in the event? (volunteers, staff, people going to the event)

How will people and event staff be encouraged to remember to bring 30+SPF sunscreen, wide-brimmed hats, sun umbrellas, and suitable clothing before the event?

How will people attending and event staff be reminded to reapply sunscreen, wear their hats, and suitable clothing, and seek shade on the event day? (e.g. through PA announcements)

What are you doing to ensure that event staff are able to role model good SunSmart practices and will be safe from the sun on the event day?

* What are the Cancer Society tents being used for and who will be shaded by the equipment?

* Have you used the Cancer Society shade equipment before?

	Yes
	No

If yes, please tick the box that identifies to what extent shade is provided at your event in the past and now:

	The Cancer Society shade equipment is the only shade equipment we use for our events
	We are working towards increasing our shade equipment for events
	We use a portion of the money we make on the event to purchase shade equipment
	We are aiming to be self-sufficient with shade equipment

Declaration of use -
I / We agree to pay a refundable bond for use of the Cancer Society, Auckland Division SunSmart Tents
I / We agree to report any damaged equipment
I / We agree to cover the full cost of lost or damaged equipment
I/ We agree that our bond may be kept by the Cancer Society for late, wet or dirty equipment
I/ We agree that the shade equipment will not be used for commercial use
I/ We agree that the shade equipment will not be used as a shelter for tobacco smoking or hot food preparation

* As the applicant representing the organisation borrowing this equipment, I agree to the above conditions from time of pickup until time of return

Thank you for taking the time to fill out these details – you can use the information you have provided for a SunSmart policy for your event! We will be in contact with you within 5 working days to let you know if the shade equipment is available for your event.